Accounts Payable Process Specialist (Ref 67925)

Tertiary Qualification(s) – Advantage
Higher Certificate or BComm in the finance area

Computer Literacy Level – advanced
MS Word, Excel, PowerPoint & Outlook

Additional Computer Skills
SAP
WebCost

Job-related Requirements
Minimum of 4 years’ experience in an Accounts Payable, preferably in a Shared Services environment AND
Experience in a supplier facing role (i.e., Having to meet with management both at the company and the Supplier to discuss challenges faced etc.) AND
Minimum of 2 years’ experience in reporting, preparing dashboards, analyzing data and presenting information from analysis to management

Electives
• Excellent communication skills
• Strong reporting skills
• Ability to work under pressure.
• Strong Reconciliation skills
• Highly organized and good time management skills
• High level of problem-solving skills – analytical ability
• Attention to detail.
• Ability to work in a diverse team as well as be self-driven.
• The ability to explain transactions using T-Accounts
• Understand and explain accounting principles and concepts.
• Being able to travel to supplier’s premises for meetings.

MAIN PURPOSE OF THE ROLE
The main purpose of the role is ensure that both business and suppliers are following the correct processes to ensure that costs are captured accurately and timeously in the System

DUTIES & RESPONSIBILITIES
• Maintain and build good relationships with branch administrators, suppliers as well as the Verification, AP & VQH team in ISSC
• Work closely with the Business Controllers to ensure that RSSC requirements are clearly communicated to all business units.
• Meetings with suppliers and/or business units as required.
• Facilitation of training sessions with RSSC & business as needed.
• Creation and Maintenance of training material relating to the AP Department
• Creation and Maintenance of Work Instructions and Policies relating to the AP Department
• Monitor the invoice processing process to speed up the process and mitigate risk to the business.
• Attend to all queries within the timeframe as set out in the SLA
• Perform root cause analysis and resolve queries related to accounts payable within agreed turnaround times.
• Ensure that both business/operations and RSSC is compliant with all policies, both local and global, at all times.

• Drive cost efficiency (i.e., reduce unit pricing)
• Liaise with branch staff as well suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval.
• Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing.
• Accurate and on time Month end Reporting
• Provide supporting documentation and other audit requirements.
• Perform any ad-hoc duties as required by immediate supervisor or management.
• Supply accurate and timeous figures for forecasting and reporting purposes.
• Provide support to the AP Team in vendor reconciliations and payment queries as and when needed.

Tagged as: Accounts Payable, BI, Finance, Logistics, Reporting