Job Description – Commercial Sales Administrator – Kempton park (Ref 5079)

Requirements:

• Matric
• 3-5 years’ experience in an administration role, Freight

Forwarding industry

• MS Office
• CargoWise 1

Skills:

• Commercially orientated
• Outgoing friendly personality
• Good verbal and written communication in English
• Good administration skills
• Good analytical skills
• Team player
• Good coordination skills

Specific Roles:

• Communication Manager reporting (visit management):

o Generating of reports (weekly and monthly)

o Analysing reports

o Identify discrepancies in line with KPI’s

o Submission of report to Commercial manager

• Estimate reporting

o Generating of reports (weekly and monthly)

o Analysing reports

o Identifying hit rates

o Identifying profit in estimates won/lost

o Measurement in line with KPI’s

o Submission of report to Commercial Manager

• Credit limit management/exposure reporting

o Generating of/ receiving of reports

o Analysing potential over trading

o Internal coordination to address over trading with clients, adding to visit agenda.

o Submission of report to Commercial Manager

• Up/down trading report (monthly)

o Receive report from finance

o Analyse report for up/down trading and liaise with commercial staff

o Ensure all customers are assigned

• Responsible for keeping staff allocations updated
• Assist with client and auto rates database management
• Sales Administration:

o Assist the commercial team with any customer related queries

o In conjunction with Pricing supervisor, co-ordinate rates proposals, presentations and tender responses using standard templates. Pricing Supervisor responsible to source and compile rates

o Identify clients to be handed from new sales to KAM and assist to coordinate

o Manage client birthday list, messages, gifts in coordination with commercial team

o Assist with keeping Pipeline/Inquiry manager in CW1 updated.

• Assist to coordinate internally with regard to setting of meeting agenda in line with policy.
• Onsite office supports when commercial team are on the road
• TOMA (Top of mind awareness) and general gifts budget, inventory
• Assist where necessary to set up appointments
• Minute commercial meetings
• Compile competitor info and distribute internally
• Assist to identify trade shows and fairs and distribute necessary details to commercial team
• CRM Communication manager updates for management account visits
• Mailchimp directory and updates/news flashes
• General assistance and support of Commercial Manager

Tagged as: Administration, Cargowise, Freight, Logistics