Minimum Requirements

Grade 12

Essential: Min of ABET Level 4 Literacy and Numeracy or equivalent test Advantage: Administration Certificate

Basic Computer literacy level in MS Word, Excel, PowerPoint and Outlook Basic Webcast skills

 

Job Related Requirements

Communication & conflict management skills to successfully deal with all

levels, age groups and cultures of people – both internal and external (at least 1 year);

Supporting and Co-operating including working well with people and adhering to principles and values

Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures

Added Advantages for this role

Flexibility to work after hours and extended hours

Main purpose of the role

This role is responsible for supporting an administrative professional to help them stay organized and complete tasks

that allow them to focus on more advanced responsibilities. Their duties organizing meetings for Administrators,

greeting office visitors and composing documents on behalf of Administrators.

Duties and Responsibilities

1. Travel Bookings

□  Managing local and international travel arrangements, and other travel requirements.

□  Communicating with the travel agent to ensure all booking are correct.

□  Communicate with the traveler/s to ensure that bookings are correct.

□  Ensure all travel requests are authorized by the correct managers before booking is done.

□  Will be responsible for coding of the travel invoices on Webcost and sending to the correct managerfor approval

2. Ordering and management of stationery and office consumables (coffee, tea,sugar) 3.Marketing material management (banners) and site orders.
3. Raising and managing purchase orders
4. Ordering of food, snacks for meetings or indoor functions
5. Organising meetings, conferences and events, i.e. long service awards, farewells, etc.
6. Ordering of branded items for Senior Management – Under Armor, Adidas, Cape Union Mart
7. Assisting and arranging biannual conferences for Senior Management.

 

Tagged as: Administration, Support